10 Best Project Management Software: Get Ahead in 2025

monday.com strikes the perfect balance between ease-of-use and functionality. Its flexible dashboards give you a high-level overview of your work, so you can easily track projects. You also get over 200 high-quality templates for any industry or use case, so you don’t have to start building everything from scratch.

Aside from templates, monday.com has a wide set of automations (e.g. task status changes and deadline reminders) to help you save time on manual work. AI tools such as monday magic and monday sidekick help you create project boards and generate weekly progress reports, further boosting efficiency. Best of all, monday.com’s interface is easy to navigate even for total beginners, so your team members can quickly adopt it.

You can test monday.com with a free plan, which lets you add up to 2 team members and create up to 3 boards. However, I suggest using monday.com’s 14-day free trial of the Pro plan. That way you can try out advanced features like time tracking and those automations before committing.

Smartsheet’s spreadsheet-style interface can help you organize large amounts of data. You can attach files and add comments directly to rows or cells, keeping all key information in one place. If you’re using forms to collect information, you can automatically export that information into a spreadsheet.

I particularly appreciate access to automations on all plans, so you can automate steps like task assignment notifications and request approvals. Also, extensive reporting tools help you stay on top of your projects. For instance, you can pull data from multiple sheets to create reports, or customize dashboards with widgets to gain insight into key project metrics

Smartsheet doesn’t offer a free plan, but you can test its advanced features with a 30-day free trial of the Business plan. It includes unlimited automations and 1 TB of attachment storage, which makes it a great fit for information-heavy projects.

With Teamwork, you can give your clients controlled access to projects so they can easily approve work and provide feedback. Best of all, Teamwork offers unlimited collaborator seats even on the free plan. This means that you can bring as many external partners to your projects as you want with no extra cost, making projects more streamlined and easier to manage.

What stood out to me the most was how easy Teamwork is to use, despite the wealth of functionality. It took me less than 20 minutes to set up a project with a custom dashboard, Gantt view, and time logs. To speed things up even more, Teamwork AI can generate task lists and summarize content for you.

My only reservation with Teamwork is that it can be costly for smaller operations. You’ll have to level up your plan to get features like live chat and project status reports, so I recommend signing up for a 30-day free trial first. If you choose not to upgrade, you can revert back to the free plan after the trial ends.

Zoho Projects’ affordable plans provide great value for small teams. For just $4.00 per month, you can create unlimited projects and you get access to features like AI workload reports and Blueprints – a workflow automation tool that helps you define task stages. The platform also makes team communication easy with the built-in chat, forums, pages, and comments for specific tasks.

In addition to the built-in tools, you can connect other apps from Zoho’s ecosystem. Easy integration with tools like Zoho CRM and Zoho Meetings turn Projects into a one-stop hub for all your productivity needs. Zoho Meetings lets you host online meetings and collaborate through chat, screen sharing, and whiteboards, which is ideal for remote teams.

Zoho Projects makes basic project management straightforward and easy for beginners. That said, a steeper learning curve for more advanced features keeps it from being truly amazing. Still, if you have a limited budget and want a comprehensive solution, Zoho Projects is worth considering.

Jira is almost synonymous with software and IT projects, and for good reason. It’s designed for Agile teams to create a project and have a single source of truth for its documentation. Agile methodology is a way of managing projects by breaking work into small, iterative cycles (sprints).

You’ll also be able to streamline your workflow by breaking up your project into separate spaces. While this might sound counterintuitive to your productivity, it fits perfectly with the Agile methodology. For example, instead of getting distracted by incoming bug reports, you can save those in a separate project to address in a future sprint.

Jira has a lot to offer teams of different sizes, too. It’s great for small teams and individuals thanks to its generous free plan. You won’t get some of the most advanced features (like full user access control), but you’ll get automations and access to over 3,000 free and paid apps. For teams larger than 10 people, Jira’s paid plans offer fantastic value – and you’ll even get discounted per-user rates if you have over 100 users.

ClickUp is a flexible project management platform that you can tailor to fit your needs. From custom views to automations, you can get very specific when organizing your projects and tasks. You can also experiment with layouts and colors to customize the look of your workspace.

Thanks to features such as Whiteboards, your team can collectively brainstorm and execute ideas in one place. ClickUp’s built-in chat, document, and time-tracking tools are designed to centralize your workflow – and all of them are available on the free plan.

The downside? The sheer number of features and customization options you get may be overwhelming, especially if you’re just learning the ropes. Still, if you’re ready to invest some time and effort, ClickUp is one of the most powerful, versatile, and affordable project management solutions on the market.

HubSpot is a customer relationship management (CRM) tool – it allows you to manage sales and marketing processes. With its AI-powered software, you can design more effective campaigns, strengthen client relationships, and keep track of finances, among other things. You can also set up projects and create custom dashboards.

I found HubSpot’s Tasks feature incredibly useful for tracking follow-ups, reminders, and to-dos within the CRM. You can categorize tasks (e.g., call, email, to-do) and associate them with contacts or tickets. You can also sync a task with a calendar or a task queue to streamline your daily workflows.

You can’t access quite as many project management features like different timeline views or baseline creation. But teams using HubSpot’s Breeze AI Agents, Copilots, and Intelligence tools improve customer satisfaction, and boost revenue. If you need a CRM tool and a project management tool built into one, then HubSpot could offer the best of both worlds at the price of a single app.

Striven brings multiple departments together with modules for project management, finance, HR, and more. On the project management side, you get essential features like task and time tracking, Gantt charts, and project templates.

Striven offers diverse ways to communicate with your team too. There’s instant messaging, shared calendars, and threaded conversations you can tie to specific tasks or projects. But, my favorite is the Buzz feature – an internal newsfeed where you can share announcements and employee updates.

The wide scope of use doesn’t come cheap, however – especially if you only need project management functionality. Still, if you’re looking for an all-in-one software hub to streamline all your business operations, you can’t do much better than Striven.

As you probably guessed by the name, Gantt charts are TeamGantt’s strong point. TeamGantt is one of the simplest apps for creating Gantt charts. Every feature is drag-and-drop, which makes adding dependencies, subtasks, and milestones effortless.

Pair that with 33 good-to-go templates and a beautiful interface, and you get an incredibly user-friendly tool for creating Gantt charts in minutes.

TeamGantt simply doesn’t offer the advanced functionalities that larger projects might require. Even for minor projects, the options for team collaboration, file sharing, and resource tracking are limited.

Still, TeamGantt is an excellent choice if you need a good-looking Gantt chart and you need it now.

With most project management tools designed to support team productivity, Bonsai stands out by focusing exclusively on freelancers and small agencies. Freelancers in particular will appreciate Bonsai’s pre-built, lawyer-vetted contract templates and contract builder that make setting up your next project a breeze.

All contracts get stored in the built-in CRM tool, which means no more hunting through endless files to find your legal documents. Plus, every time you create a new project, Bonsai will automatically generate invoices for you that you can send with a single click. All of this is wrapped up in an easy-to-use, intuitive interface that genuinely impressed me when I was testing this software.

Unfortunately, Bonsai’s project management features are quite limited compared to many of the other tools on this list, and you’ll struggle to collaborate with colleagues solely using this platform. It’s not a great fit for corporate teams or more detailed projects. However, if you’re a freelancer or a small agency, Bonsai’s workflow automation features will work wonders for optimizing your productivity.