WhenAvailable was inspired by Solveig Kjartansdottir’s own frustrations with scheduling group meetings, specifically book clubs, where endless email chains made organizing events a hassle.
In her interview with
Website Planet, she shared that the platform’s mission is to simplify event coordination by providing a seamless and stress-free scheduling experience. With features like customizable themes, an ad-free interface, and built-in messaging, WhenAvailable stands out from other scheduling tools.
Its user-friendly design saves time and fosters clearer communication, making it easier to bring people together for any occasion.
What inspired the creation of WhenAvailable and what is its primary mission?
The idea for WhenAvailable was born out of my own struggles trying to schedule book club meetings. The endless back-and-forth emails, with some people replying to everyone and others only to me, created a broken conversation lacking transparency with the group. It quickly led to frustration and wasted time when trying to keep everyone informed. Our goal at WhenAvailable is to eliminate that hassle, making it simple and stress-free to find the perfect time for any event.
How does WhenAvailable streamline scheduling and event planning for users?
WhenAvailable streamlines scheduling by enabling users to create availability polls in a few simple steps and effortlessly share them with guests via email invitations or by sharing a link on their preferred channels like social media or text. Guests can respond instantly without needing to sign in, and everyone’s availability is displayed clearly in one place. No more endless email chains and back-and-forth communication. WhenAvailable is all about saving time and making scheduling a breeze for everyone involved.
What are the key features that differentiate WhenAvailable from other scheduling tools?
WhenAvailable stands out from the crowd of scheduling tools with our unique blend of user-centric features and a commitment to a delightful user experience. Here’s how:
- Free Beautiful Themes for Any Occasion: Our tool does not create the typical bland, generic scheduling polls. WhenAvailable lets you express your event’s personality with a variety of stunning themes. Whether it’s a formal board meeting, a lively party, a geeky D&D session, or a thrilling sports event, there’s a theme that sets the perfect mood.
- Clean Ad-free Design: Navigating WhenAvailable is a breeze, thanks to our intuitive and clutter-free interface. Everything is designed to be visually pleasing and easy to use. The ad-free experience ensures that the focus remains on finding the perfect time for the event, not dodging distracting advertisements.
- Free Messaging within the Poll: Users and guests can keep the conversation flowing within the poll itself. No need to juggle multiple apps or group chats. WhenAvailable provides a seamless messaging platform, allowing you to discuss details, share ideas, and coordinate plans without leaving the scheduling process.
We are a platform that prioritizes user experience, customization, and seamless communication, ensuring that your event scheduling is enjoyable from start to finish.
Can you share a success story where WhenAvailable significantly improved planning or coordination for a group?
Absolutely! One of our favorite success stories involves the Anderson family reunion (for privacy reasons we’re not using the real names). The planning committee, led by Martha, was facing a familiar headache. Coordinating schedules for dozens of family members scattered across the country was proving to be a logistical nightmare. Email chains grew longer and more confusing, phone calls gave vague answers, the fragmented presence of different family members on various social networks created silos that had to be reconciled later, and shared spreadsheets quickly became a mess. Keeping track of everyone’s changing availability was an overwhelming effort!
Desperate for a solution, Martha did some research and discovered WhenAvailable. Intrigued, she created an availability poll, invited all the family members, and watched as the magic unfolded.
Within days a clear picture emerged. Each family member effortlessly entered their votes, and WhenAvailable’s intuitive interface presented a clear visual representation of when everyone was available. No more deciphering email responses or chasing down elusive cousins.
The reunion itself apparently was a resounding success with record participation. Family members raved about how convenient it was to use WhenAvailable and seeing everyone else’s availability making it easier to organize their travel to the reunion and coordinate with others.
We learned that the word of WhenAvailable spread through the family. The platform became the go-to tool for coordinating many gatherings. Even the most tech-averse relatives found it simple and enjoyable to use.
The Anderson family reunion was no longer a source of stress and frustration for the planning committee. Thanks to WhenAvailable, it became a celebration of togetherness, made possible by seamless planning and coordination.
How does WhenAvailable ensure user data security and privacy?
At WhenAvailable, we take data security and privacy very seriously. We provide a fully encrypted and secure sign-in process using email/password combinations, along with secure authentication through trusted platforms like Google and Apple. All data is automatically encrypted before being stored, and we maintain a strict policy against sharing personal data with any third parties.
We also respect guest anonymity, ensuring their email addresses are only visible to the event organizer. While our polls are designed for easy access via direct links, these links are generated to be unguessable, adding an extra layer of security. Furthermore, we offer privacy settings that allow users to control the visibility of poll data, giving you the option to conceal the guest list or both the guest list and guest votes from other participants.
What new features or updates is WhenAvailable planning to introduce?
We’re always looking for ways to make WhenAvailable even more useful! Here’s a sneak peek at some of the exciting features we’re cooking up:
Beyond Dates & Times: Soon you’ll be able to add options that aren’t just about when to meet. Need to know who’s bringing what to the potluck? Or how many guests each person is planning to bring? We’re planning to have that covered soon.
Hola, Bonjour, Guten Tag: We want to make WhenAvailable accessible to more people around the world, so we’re working on expanding our language support.
We’re always open to feedback as that helps us decide what to build next. We’re committed to making WhenAvailable the best scheduling tool it can be.
Find out more at:
www.whenavailable.com
