Inside this Article
What We Look For in the Best Collaboration Tools for Remote Teams1. monday.com: The Best Collaboration Tools for Flexible Remote Teams2. ClickUp: Best for Established Teams Going Remote3. Smartsheet: Best for Complex Projects With a Dedicated Project Manager4. Jira: Best for Collaborative Software Projects5. HubSpot: Best for Customer Management6. Teamwork: Best Free Collaborative ToolOther Useful Tools for Remote TeamsUnite Your Team With The Best Collaboration Tools for Remote TeamsFAQ
Short on Time? These Are the Best Collaboration Tools for Remote Teams in 2025
- monday.com – Highly customizable platform offering a wide array of workflow templates.
- ClickUp – Exceptionally versatile with customization options to fit any team size.
- Teamwork – Streamlines remote work with advanced information management features.
What We Look For in the Best Collaboration Tools for Remote Teams
When it comes to managing remote teams, I prioritized tools that enhance communication and project management effectively.- Intuitive tools for communication. You’ll want a platform that makes connecting with your team a seamless process, whether through chat, video calls, or shared documents. My top picks put this front and center – these features are straightforward to use and highly accessible.
- Project tracking. Effective project tracking tools are crucial for keeping remote teams aligned on their tasks and deadlines. My recommendations provide clear, real-time updates on project status to minimize confusion and maximize productivity.
- Ease of use. The best collaboration tools don’t require a steep learning curve. I value platforms that anyone can start using immediately, which is especially important when adding new team members or working with diverse skill sets.
- Integrations with third-party software. For a cohesive workflow, the tool should integrate well with the software your team already uses. This connectivity is vital for maintaining consistent progress across platforms.
- Support for diverse team dynamics. It’s important that collaboration tools accommodate various working styles and roles within a team. I made sure to look for tools that support asynchronous communication and flexible work hours.
1. monday.com: The Best Collaboration Tools for Flexible Remote Teams
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Features
- Over 200 high-quality templates. Monday.com offers a diverse range of templates tailored to various remote team needs, making it easy to set up specific projects quickly.
- Versatile project views. This feature enables remote teams to toggle between Kanban, Gantt, timeline, and calendar views, optimizing project management and visibility according to personal preferences.
- Automate tasks. Monday.com’s automations help reduce repetitive tasks. You can set up triggers for emails, notifications, or task assignments, increasing overall team efficiency.
- Customizable reports. Teams can generate detailed custom reports with monday.com to track project progress, ensuring all team members are aligned and informed.
Templates | 200+ |
Communication tools | @mentions, team dashboard and calendar, file sharing, notifications |
Mobile app | ✔ |
Starting price | $27.00 |
2. ClickUp: Best for Established Teams Going Remote
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Features
- Various filtering tools. ClickUp offers extensive filtering options that allow remote teams to efficiently sort tasks by priority, deadline, team member, and more, enhancing task management and focus.
- Collaborate on Docs. ClickUp’s fully featured word processor lets you tag team members, add comments, and provide suggestions in real time. And because it’s built in, you don’t need to incorporate third-party software into your workflow.
- Bulk actions. ClickUp’s bulk action capability enables remote teams to apply changes to multiple tasks at once, such as status updates or reassignments, saving valuable time and effort.
- ClickUp whiteboards. This tool allows teams to visually brainstorm, plan, and map out projects collaboratively in real time, fostering creativity and alignment among remote workers.
Templates | 500+ |
Communication tools | @mentions, chat widgets, document annotation, notifications, task comments |
Mobile app | ✔ |
Starting price | $7.00 |
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Features
- Advanced automations. Smartsheet supports complicated conditional formatting for automated workflows. You’ll be able to set up rules with multiple conditions to ensure processes are both efficient and scalable.
- Built-in file proofing. This feature enables team members to review, comment, and approve documents directly within the platform, significantly enhancing collaboration and reducing turnaround times.
- Custom form builder. Remote teams can create customized forms to collect data, gather feedback, or request updates efficiently, making data collection a customized and easy process.
- Automatically updated dashboards. Smartsheet dashboards update in real time, providing teams with instant insights into project metrics and status, which helps with informed decision-making and alignment.
Templates | 400+ |
Communication tools | @mentions on individual cells, files, and projects, advanced proofing tools, announcements |
Mobile app | ✔ |
Starting price | $9.00 |
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Features
- Thousands of integrations. Jira offers a vast array of integrations with other tools and apps, helping teams work more effectively across various platforms.
- Dedicated code repositories. Tailored for development teams, Jira provides integrated code repositories that support version control and collaborative coding, which enhances efficiency in software projects.
- Intuitive “your work” section. This personalized dashboard organizes and highlights tasks, notifications, and updates relevant to each team member, making it easier to manage the day-to-day team operations.
- No file size limit. With no restrictions on file upload sizes, Jira allows teams to share large files, ensuring all necessary resources are readily accessible.
Templates | 4 |
Communication tools | @mentions, project details files, notifications |
Mobile app | ✔ |
Starting price | $7.75 |
5. HubSpot: Best for Customer Management
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Features
- Sales and marketing pipelines. HubSpot provides free robust tools for creating and managing sales and marketing pipelines. You can also take advantage of its default sales pipeline, which includes 7 deal stages that you can edit and customize.
- App marketplace. The extensive app marketplace allows integration with numerous third-party services, enhancing HubSpot’s functionality and flexibility for diverse team needs.
- Automatic data sync. HubSpot syncs all pertinent information, including customer data and interactions, across devices. This keeps remote teams in sales and customer service updated and aligned in real time.
- AI features. New AI features from HubSpot can really boost your team’s productivity and simplify daily tasks. With these free AI tools, you’ll be able to generate content, write emails, and craft outlines in minutes. HubSpot’s chat assistant can also help add contents to your CRM and create custom reports.
Templates | No pre-created templates, up to five user-created ones |
Communication tools | @mentions, team dashboards, internal conversations, and more |
Mobile app | ✔ |
Starting price | $20.00 |
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Features
- Custom template creation. Teamwork allows remote teams to design and use custom templates for projects and tasks, ensuring consistency across workflows.
- Data filtering. Effective data filtering features enable teams to quickly navigate and manage large volumes of information, improving focus and efficiency on relevant tasks.
- Assign tasks to more than one team member. By assigning a task to multiple users, you can facilitate collaborative efforts and clearly distribute responsibilities, which promotes transparency across teams.
- A wide range of smart shortcuts. Teamwork’s smart shortcuts expedite daily operations, reducing time spent on routine actions and enhancing overall productivity for remote teams.
Templates | 20 |
Communication tools | @mentions, built-in messaging, team spaces, activity feeds |
Mobile app | ✔ (one for project management and one for chat) |
Starting price | $54.99 |
Other Useful Tools for Remote Teams
While most of the tools above integrate a wide range of functionalities, I’d be remiss not to mention some other tools that might be important for different kinds of remote teams. These tools are way more specialized in purpose, but they can fill a gap in a function that your project management software might lack, or maybe you’re just looking for something dedicated to a single purpose. Whatever the case, the following could be beneficial for all sorts of remote teams.Cloud Storage Tools
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Communication Tools
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Video Conference Tools
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Time Tracking Tools
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Unite Your Team With The Best Collaboration Tools for Remote Teams
Different teams will value different functionalities and features, so the best collaboration tool for your remote team will depend on your needs. For flexible project management, consider monday.com. Its customizable workflows with over 200 templates make collaboration so easy (and enjoyable). Automations save time by eliminating repetitive tasks. ClickUp excels in versatility, offering customizable views, task dependencies, and time tracking. It’s perfect for teams that need an adaptable tool. For powerful information management, project managers should consider Smartsheet. Its robust templates and inter-document information sharing tools make it ideal for data-driven teams.Here’s a quick comparison of my top collaboration tools for remote teams.
Free Plan | Best Feature | Best For | Starting Price |
||
monday.com | ✔ | Variety of templates and integrations |
Teams that work in various different areas |
$27.00 | |
ClickUp | ✔ | High customization | Established teams going remote |
$7.00 | |
Smartsheet | ✘ | Powerful data management |
Teams with large data requirements and a dedicated project manager |
$9.00 | |
Jira | ✔ | Support for Agile and Scrum methodologies |
Teams working on software or IT projects |
$7.75 | |
HubSpot | ✔ | Complete customer relationship management |
Managing hundreds of contacts in a sales pipeline |
$20.00 | |
Teamwork | ✔ | Extensive free plan | Teams with a tight budget |
$54.99 |